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Sep

03

Ursuline Grade School Volleyball Night

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Ursuline Academy is having a Grade School Volleyball Night on Thursday, September 9, 6:00 p.m. in their home gym. 5th - 8th graders receive free admission to Ursuline's home volleyball game and pizza and treats between matches, including a spirit wear raffle. Wear your grade school or UA spirit wear! The Varsity game against Seton High School begins at 6:30pm. Grade school night treats will be available starting at 6:00pm.

Register at www.ursulineacademy.org/admissions/admissions-events

Grade School Night Flyer

Aug

22

Parish/School Gym Protocols

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COVID protocols will be implemented at the parish/school level for the girls volleyball season.  Please familiarize yourself with the different protocols at all match sites.  We are only listing those that have notified the league. Please click on the name of the parish/school to view protocols

  1. Please wait until previous games are finished before entering the gym.
  2. All players must wear a mask entering and exiting the building but may take them off during play.
  3. Athletes on the bench either need to maintain appropriate spacing (6 feet) or be masked.
  4. Masks required for those unvaccinated.
  5. No spectator limit.
  1. Everyone entering the building must wear a mask.  Players can remove their masks once they are on the court.
  2. All spectators should utilize the bleachers to ensure social distancing from others
  3. No limit on spectators at this time
  1. Everyone is asked to wear masks during their entire visit unless you have been vaccinated (this will be on the honor system)
  2. Players may unmask when they are on the court
  1. Spectators are required to wear masks.
  2. Players and coaches are asked to wear a mask in and out of the gym but can remove their masks once they are on the court.
  3. No limit on spectators at this time
  1. Expecting everyone who enters the building to wear masks. Players may remove mask when on court playing. Fans can remove mask when eating or drinking, but expected to replace when not eating and drinking.
  2. Hand sanitizer upon arrival to gym.
  1. Everyone entering the building must wear a mask. Players can remove their masks once on the court.
  2. If weather permits, the next team and parents are to wait outside until the previous team has exited.
  1. Self-monitor for symptoms; stay home if symptomatic.
  2. Masks optional
  3. Hand sanitizer use recommended upon entry.
  4. COVID cleaning protocols remain in place
  5. No limit on fans in attendance
  6. One-way traffic. Enter through glass doors, exit through double doors in gym.
  1. Everyone entering the building must wear a mask. Players can remove their masks once on the court.
  2. If weather permits, the next team and parents are to wait outside until the previous team has exited.
  1. Everyone entering the building must wear a mask. Players can remove their masks once on the court.
  2. Parents should wait until warmups start to enter the gym.
  1. Unvaccinated spectators must wear masks (this will be on the honor system)
  1. All fans and teams are asked to wait for entry to allow the game before to exit.
  2. Masks are required for entry and exit for all. Athletes can remove them when active but are asked to wear them when on the  bench.
  3. Fans are asked to wear a mask during the match.
  4. No limit on fans in attendance.
  1. Parents/spectators are recommended to wear masks in our gym due to its size.
  2. Players and coaches on the bench must wear m asks (following the school guidance).
  3. No restrictions on the number of attendees.
  4. Masks must be worn by all athletes and coaches, not on the court.
  1. Everyone entering the building must wear a mask. Players can remove their masks once they are on the court.
  2. All spectators should utilize the bleachers to ensure social distancing from others.
  3. No limit on spectators at this time
  1. Everyone entering and exiting the gym/building must wear a mask.
  2. Players can remove their masks once they are on the court.
  3. All spectators should utilize the bleachers to ensure social distancing from others. If you cannot maintain 6 ft apart from non-family members while seated in bleachers masks are required
  4. Fans can remove mask when eating or drinking, but are expected to replace when not eating and drinking.
  5. No limit on spectators at this time.
  1. The St. Veronica Boosters request that all spectators attending St. Veronica home games and/or practices wear a mask while inside St. Veronica.
  2. We request that coaches wear a mask when in close contact with players.
  3. Players will need to wear a mask inside the building until they are on the court participating in a sport or practice.
  4. We ask that any player, coach, or spectator that is not feeling well, please not attend games or practices.

Feb

22

GCCYS Health and Safety Guidelines - Boys Volleyball

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Please read the GCCYS Health and Safety Guidelines and Rules Addendum for the boys volleyball season and the most recent winter sports update from the OHSAA

Please read the GCCYS Health and Safety Guidelines for the 2021 boys volleyball season which includes a section with an addendum to the existing rules.  All parents must check a box on the GCCYS Liability Waiver indicating that they have read this document and agree to abide by its directives.

 GCCYS Health and Safety Guidelines (3-19-21)

 OHSAA Winter Sports Update (11-24-20)

Jul

06

Girls Volleyball

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Here is some information about the fall girls volleyball season:

  1. The season will begin on the weekend of August 27th
  2. Matches WILL NOT be played on Labor Day weekend this year
  3. The season-ending tournament will be on the weekend of October 18th
  4. A full timeline is available on the Girls Volleyball page.
  5. The rules document was updated on 8/20/21, you can find it here:  Girls Volleyball Rules
  6. At this time, the league will not be providing a policy on COVID.  If any host site has specific protocols that need to be followed, we will post them here.  We anticipate this list growing larger and when it does, we will provide a link to a dedicated page for this information.

Jan

02

Basketball Tournament Info (1/22 Update)

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Here are some updates to the information that was discussed on our league Zoom call on January 20th.  A preliminary gym usage schedule will be sent to all member organizations on Monday, January 25th.  This won't be final, but will give all parishes/schools information to start planning.

Girls Tournament

  1. Bracket assignment and seeding will take place beginning at 8pm on Monday, January 25th.  Please have all scores reported!
  2. Schedule will be released on Friday, January 29th.
  3. All 6th-8th grade AND 5th grade gold bracket will take place from Monday, Feb 1 through Friday, Feb 5.
  4. All 3rd, 4th, and 5th (other than gold bracket), will take place from Monday, Feb 1 through Sunday, Feb 7.
  5. For 3rd-5th graders, top bracket of 12 teams, other brackets will be 8-10 teams depending on number of teams playing in that grade.  6th-8th grade brackets will closely mimic regular season playing divisions with a few exceptions.
  6. No consolation games

 

Boys 3rd-5th Tournament

  1. Bracket assignment and seeding will take place beginning at 8pm on Sunday, January 31st.  Please have all scores reported!
  2. Schedule will be released on Tuesday, February 2nd by noon
  3. Tournament will take place from Feb 3rd-7th.  All championship matches will take place on Feb 7th, no consolation games.
  4. Top bracket of 16 teams, other brackets will be 8-12 teams depending on number of teams playing in that grade

Dec

20

Boys Volleyball Meeting

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A boys volleyball-only meeting will take place on Tuesday, January 14th at 7pm at All Saints. More information will be sent out to coordinators around the first of the year as will tentative timelines for the season. Here is the agenda:   Boys Volleyball Meeting Agenda

Sep

18

Girls Volleyball Tournament Information

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Planning is underway for the season-ending tournament that will take place from Thursday, October 10th through Sunday, October 13th.

  1. All tournament games will be played in parish gyms.  We hope to have a preliminary schedule of gym usage available to all parishes/schools by September 26th.  This schedule might change slightly after we release it but it will give parishes/schools the ability to plan their gym staffing for the tournament.
  2. All teams in 3rd-5th grade will be split into tournament brackets based on regular season record across all pods.
  3. As with regular season games, each coach will need to pay the referee $13 (top 2 brackets in 6th-8th grade will have two referees so each team pays a total of $26), both teams should provide a lines person, and the "home team" should work the scoreboard.  The home team is always the higher seed.
  4. The schedule will be released on Thursday evening, October 3rd as we will base the bracket assignments and seedings on all regular season results through five weeks of the regular season.
  5. Once the schedule is released we CANNOT change it.  We have such a small window for these games, there can be absolutely no changes.  If a team cannot make it, they will need to forfeit the match.
  6. If your team will NOT be participating in the tournament, coaches or coordinators please email the league no later than September 26th!

Sep

10

Basketball Season Dates Finalized

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After much discussion and feedback taken from a parish/school-wide survey, the calendar for the upcoming 2019-20 basketball season has been finalized. Games will begin on the weekend of December 7th and the Christmas break will take place on the weekends of December 21st and 28th. Games will resume on January 3rd. The entire timeline can be found on the Boys Basketball page or the Girls Basketball page.

Here are some highlights:

  • Nov 2: practices may begin
  • Dec 6: regular season begins
  • Dec 21: no regular season games this weekend
  • Dec 28: no regular season games this weekend
  • Jan 4: regular season play resumes, the league will try to only schedule at most one game per team this weekend and games will be scheduled on Sunday first and then Saturday/Friday that weekend
  • Feb 13-16:  3rd-4th grade (and 5th boys) tournament
  • Feb 20-23:  6th-8th grade (and 5th girls) tournament

Jun

26

Girls Volleyball Divisions

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As girls volleyball teams are approved and assigned to divisions/zones, they will appear on the Standings page.  Please note the following about how this process works.

6th-8th Teams

6th-8th grade teams are registered by their coordinator into Level 1, 2, 3, or 4 with level 1 being the most competitive division and level 4 being considered as a recreational division which plays by a different set of playing time rules.  Our girls volleyball commissioner reviewed the registrations and we had a league meeting on June 24th to discuss with all volleyball coordinators.  Some teams were moved up or down a level from where they registered to try and find the best level of play for each team based on how that team finished last year and how their roster looks for the upcoming season.

3rd-5th Teams

A survey was sent out to all girls volleyball coordinators asking them to re-affirm (or not) the methodology used to group these teams into zones.  The results of the survey overwhelmingly confirmed the approach the league has taken since its inception four years ago.  Since all of the teams in 3rd-5th grade are considered to be "balanced" teams (i.e. talent is spread evenly across teams if a league member has multiple teams for a given grade), our member's first priority is to reduce travel time to away games for parents, players, and coaches.  Thus, teams are assigned to zones mostly be geography.  We would like to have fewer teams per zone (ideally 11 teams), however, it is also a high priority for our members to not play other teams from the same parish.  Since some of the larger parishes can have 3 or 4 teams per grade, we are forced to create larger zones with enough teams to avoid intra-parish matchups and to also avoid a team playing another team twice in the regular season.

We hope you find this information useful!


 

May

27

Volleyball Registration Metrics

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A reminder that registration for the upcoming girls volleyball season closes on Saturday, July 31st. At that time, all team registrations must be in along with gym availability and schedule conflicts for the upcoming season. We will begin approving 3rd-5th grade teams on Sunday when registration is closed and they will show up on the Standings page when this happens. In addition, coaches will receive emails to claim their accounts. Coordinators, please make sure you put in the correct email address for your coaches.

Registered Teams by Grade/Skill   Registered Teams by Organization


Apr

28

Girls Volleyball Tournament Preliminary Gym Assignments

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The girls volleyball tournament is fast approaching and we have put together a list of preliminary site assignments for the tournament. The tournament schedule will be released on Thursday, October 3rd.

Tournament Gym Assignments


Jan

18

Game Reschedules

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A reminder that all game reschedules need to be submitted to the league by 8pm on Wednesday nights for games taking place that weekend.  Our referee assignor needs time to manage this. Thanks!

Game reschedules are worked by parish coordinators (the home team coordinator is responsible when rescheduling a game postponed due to gym closure) and submitted to the league for approval. When rescheduling games, please make them adjacent to an existing set of games at your school/parish or if that is not possible, please reschedule two or more games back-to-back. While not ideal, we will be able to get referees for weekday games if that is the only time available for your parish/school to host a game. Monday and Wednesday nights are preferable for our referees and please schedule 2 or more games together.

If a game cancellation is the first or last game of the day, or is in the middle of the day, the league will not be doing anything about that.  If the game is the second of the day or second to last of the day, we will move the first or last game up or back to close the gap in the schedule.  We will not be asking permission for these types of changes, everyone needs to be flexible this season and read their email to see the game change notifications to which all coaches have been subscribed.  We will NOT be closing gaps in gym time under any circumstance when a cancellation is made within a few days of the game.  It causes too much confusion.


 

Jan

17

Fan Behavior - Letter from OHSAA

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All parents and coaches should take a moment to read this letter that the OHSAA recently sent to all high schools in the state of Ohio regarding fan behavior at OHSAA-sponsored sporting events. It is a stark reminder the direction fan behavior is heading and how it might affect the ability for children to play in organized sports in the future.

OHSAA Fan Behavior Letter


Jan

02

Boys Volleyball Registration Now Open

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Team registration for the boys volleyball season is now open!  Coordinators should register teams, enter gym availability, and enter any team schedule conflicts by February 17th.

The following are key dates for the current season:

 3/9  Rosters and Liabiltiy Waivers Due
 3/16  Season Begins
 4/6-10  No Games - Holy Week
 4/13-17  No Games - Spring Break
 5/4  Tournament Schedule Released
 5/8  Regular Season Ends
 5/11-15  Season Ending Tournament

 

Oct

23

Girls Volleyball Season Schedule Released

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The schedule for the 2021 girls volleyball season has now been released (8/18 at 10pm) and is available for viewing from the Schedule menu and all portals.  This schedule should be considered "frozen".  Any comments or questions about the schedule should be directed to parish/school coordinators at this point.

Parents should continue to fill out Liability Waivers (your player absolutely cannot play until a waiver has been filled out correct on our web site).


 

Mar

29

Fan Behavior

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If you get a minute, watch this great media clip with Frank Martin, the head mens basketball coach at the University of South Carolina. He really puts youth sports into perspective!  Click on the GCCYS logo to view the video clip.


 

Nov

30

Boys Basketball Kickoff Email

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The following email was sent on 11/30 to all boys basketball coordinators, athletic directors, and boys basketball coaches for whom we have a valid email address. Best of luck to all boys basketball teams this season. A similar email will be sent to girls coaches and coordinators in a few weeks.

Boys Basketball Kickoff Email


Nov

19

Basketball Season Schedules Now Available

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The full season schedule for girls and boys basketball is now available (11/17 8pm).  These schedules were reviewed by the coordinators from each parish/school and feedback was provided to the league before the schedule was finalized.  Thank you to all coordinators for their feedback, almost all of which was incorporated into the schedule.

Schedules can be found in a variety of formats from the Schedule menu (by Team, by Date, by Gym).  If you are a coach, you can also view a pre-filtered version of the schedule which only shows your team from your Coach Portal.  Others who created an account on the web site and subscribed to a team or teams, can view those schedules on their Subscriber Portal.

It is important to note that now that the schedule is live, making changes to it will be very difficult.  Any feedback a coach might have with the schedule should be directed to their parish/school coordinator and not the league.  League coordinators are instructed to inform the league of any issues that might arise with the schedule and to work with the league and the coordinator of their opponent on reschedules.  The league will ignore any direct requests from coaches to reschedule or cancel matches.

Thanks and have a great season!

GCCYS and Amerileagues


 

Aug

02

Lindsay's Law

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The Ohio Department of Health has announced new legislation referred to as Lindsay's Law which addresses Sudden Cardiac Arrest in youth athletes.  The law went into effect on August 1, 2017.  GCCYS sent an email to all parishes during the week of August 1st to provide guidance regarding how this should be implemented for our member coaches, athletes, and parents.  You can read more about Lindsay's Law on the Ohio Department of Health web site:   READ ABOUT LINDSAY'S LAW 

We have included links to resources below which might be helpful for our members, but please note that it is the obligation of the parish/school to make sure everyone for their program is trained and in compliance with the Ohio state law.


The following resources were developed to implement Lindsay’s Law:

For parents/guardians and youth athletes:

For coaches:

If you are a coach for an interscholastic sport and are licensed by the Ohio Department of Education, please visit their website for information about their training requirements around Lindsay’s Law.

If you are a coach in a community program, please use the following resources:


 

Mar

01

Boys Volleyball Tournament Info

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ALL TOURNAMENT BRACKETS ARE NOW AVAILABLE.    REPORT YOUR TOURNAMENT SCORES IN A TIMELY MANNER.  Teams are advanced through the tournament based on a score being reported.  Good luck to all teams!

Here are a few notes about the tournament:

  1. Seeding and bracket assignment were done mostly by winning percentage although we try to avoid first round intra-parish matchups.  These are based on full season results through week 5 of the regular season.
  2. There will be NO consolation matches this year for any grade.
  3. A down ref will be used for all 6th and 8th grade gold bracket and the 7th grade silver bracket.  Teams should pay each ref $13.
  4. The 6th grade gold bracket is a single match (SMOY Ruschman Gold vs St. Ursula Villa Desmond) so a bracket will not be displayed.  The championship match will be played on Tuesday, May 11th at 6:45pm at Guardian Angels.

This physical bracket will show the teams as they advance through the tournament (scores must be logged to advance the teams on the bracket) and will also show the scores of completed games.  Please note that this is not a responsive bracket and while you can view it from a mobile device, it is best viewed from a computer or tablet.  Horizontal and vertical scroll bars are available to help you view the entire bracket.

There is also a way to easily locate the bracket your team is playing in by clicking on the Choose the Find My Bracket link, enter the last name of your coach or your entire team name, and a listing of teams in your bracket will appear along with their seeding and record.  You can easily click on the bracket name to display the physical bracket.

Check out the links below.  You can also access this tournament information from the Post Season Tourney option on the Schedule menu.  

Find my Bracket Schedule by Bracket Schedule by Gym Physical Bracket


 

Nov

10

Game Day

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All parents should take a moment to read "10 Things Parents Need to Know" which is a great reminder to all. Coaches, if you need help tracking playing time for basketball, please print out and use the Basketball Player Tracker. League specific information is available under the Leagues menu.

Also as a reminder, the maximum gate fee that a parish/school may charge is $5/family (meaning two adults for this year) or $3/adult

Basketball Rules Basketball Player Tracker 10 Things Parents Need to Know


Jan

20

Inclement Weather Policy

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With snow in the forecast for this weekend, now is a good time to post a reminder about the GCCYS Inclement Weather Policy. As the GCCYS is informed of gym closings by parish/school coordinators (they can do this via the contact form or by contacting Amerileagues or GCCYS commissioners directly), this information will be shared on the front page of the web site. In addition, games will be marked as postponed or cancelled which will trigger email and SMS text notifications to those that subscribe to Game Status Change notifications for teams affected. If we have a very large weather event, the web site might be put into maintenance mode in order to handle traffic. If this is the case, listings of closed gyms will appear.

GCCYS Policy: Games/matches may be postponed due to extreme inclement weather where the safety of the coaches, players and spectators are at risk. It will be the responsibility of the parish/school site representative and coordinator, at the hosting school, to make the decision regarding the closing of their facility. The coordinator must provide notification to GCCYS a minimum of 90 minutes prior to the start of a game/match. All subsequent games/matches will be cancelled except in cases where it may be possible to re-open later in the day. If a host team's gym is open but the visiting team decides not to participate it will result in a forfeit. Request for postponement and reschedule will be accepted from coordinators only.


Jan

09

Team Fee Payment

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All league fees ($110 per team for all leagues) can be paid to "GCCYS" and sent to the following address:

GCCYS
PO.Box 42376
Cincinnati, Ohio 45242

Oct

21

Coaches - Score Reporting

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Just a quick word about score reporting. The coach of the winning team is responsible for reporting the score of the game within 48 hours of the game being played.  Coaches can access score reporting from several places:

  1. There is a Report Scores menu option on the Portals->Coach menu
  2. On your Coach Portal, games that need scores to be reported will be shown in the upper right hand corner of the portal
  3. In the My Team Schedule section of your Coach Portal, you can report scores for games AND correct scores that were entered in error for up to 14 days after the game has been played
  4. You can edit your account and subscribe to Score Reporting Notifications.  You will receive an email during your game with a link to the score reporting form

Please note that you must have an account with coach level access in order to access a Coach Portal or subscribe to the Score Reporting Reminder notification. Accounts were created for all coaches based on the email address your coordinator used to register your team (in some cases your coordinator used a different email address than the coach was expecting OR mis-spelled the email address). IF YOU CREATED YOUR OWN ACCOUNT, you most likely do not have coach level access unless you discussed this with the league. Game scores can be edited up to 14 days after your game (via the My Team Schedule section of your Coach Portal OR by resubmitting the score reporting form that was emailed to you if you subscribe to that notification) in case they have been reported incorrectly. If you are the coach of the losing team and the score has not been logged after 3 days, please help us out and log the score yourself. Thanks!


Aug

26

Coach Accounts

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On August 8th, all teams for the fall volleyball season were set to "Approved" status which triggers the creation of web site account for coaches (or an update to your existing account). If you received an email from the web site with account information but did not reply within 24 hours OR you never received an email, you need to claim your account. To do so, please request a new password by navigating to the Password Reset Page and enter the email address that your coordinator gave the league. If you are not sure which email address this is, then go to the Teams Page on the Organization menu and look for the email address associated with your team. When you request a new password, if the system does not recognize your email address or you never receive a subsequent email (it should happen within 30 minutes), please Contact Us and we will get it sorted out. Thanks!


Aug

25

Game Change Notifications

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Now that the initial schedule has been frozen for the fall leagues, we are going to activate game change notifications. From this point forward when a scheduled game has a change in location, a change in game time, or either of the two teams are changed, you can receive an email or SMS text message notification. In addition, when a new game is added to the schedule or a game is removed from the schedule, canceled, or postponed, you will also receive a notification

In order to receive notifications, you must have a user account on the web site. Simply choose the organization you are associated with and then choose the teams you want to follow (up to 5). You can then choose the types of notifications you would like to receive. Please make sure you enter a valid email address and if you want to receive SMS text message notifications that you enter a valid phone number including area code

A quick note about game statuses. A game starts out as "scheduled" and then when the game has been completed it will change to "completed" or "forfeited" if one of the teams does not show up. If one of the teams cannot make the scheduled game but the game will be rescheduled, it will be placed in "postponed" status. If the location or time of a game is changed, the status of the game will be changed to "rescheduled".


Aug

22

Register for an Account

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Account registration is now open for those that want to follow and subscribe to teams. To register, please click on the Register link in the upper left corner of the web site. You will be asked to choose a user name, password, and enter your first and last names and email address. Choose the organization you are affiliated with and then one of more teams (winter league teams will not be available until late October/mid November) from the parish/school that you want to follow. You can also choose to subscribe to a number of different email and text message notifications.

Once you have created your account, you can login to the web site and will now notice a Portals menu which has a Subscriber option. By choosing that option, you will see your own personal portal with information about the teams you are following. PLEASE NOTE ... that coaches and coordinators have accounts with higher level access created for them. Coaches and coordinators CAN create their own account if they like, but PLEASE USE THE EMAIL ADDRESS that your school/parish supplied to the league. Coordinator or coach privileges will be added to your account after your organization contact information or team information has been communicated to the league.

Regular account holders can choose to subscribe to the following types of notifications:

  1. Game Change Notifications - receive an email or text message any time a scheduled game is changed (new location or time), added, or removed from the schedule.
  2. League Announcements - receive an email of any league wide announcements that are published on the web site.
  3. Score Reporting Reminder - Coaches can choose to receive an email with a link to the score reporting form which will be sent during the game.

Aug

07

NFHS Concussion Training

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ALL HEAD COACHES AND ASSISTANT COACHES must complete the NFHS Concussion Training course before their first game. As a head coach, after you have completed the free, on-line training course on the NFHS web site, you can edit your coach account (after it has been created for you) on the GCCYS web site and specify the course completion date. This training is valid for up to 3 years upon completion of the course so if you have already completed the course in the past 3 years, you should simply enter your course completion date. In order to take the course, you must first register yourself and create an account on the NFHS web site. You will then be able to take the course.

Please note that it is the obligation of the parish/school to make sure everyone for their program is trained and in compliance with the Ohio state law.

NFHS Registration Take Course Check Completion Edit My GCCYS Account